With built-in authentication controls, file-level encryption also eliminates the threats associated with mistakenly entering the wrong e-mail address.Ģ. File-level encryption ensures that protections follow the file no matter where it ends up. Here are five tips to help practices communicate with patients and other provider and business associates while maintaining airtight security.ġ. Many HIPAA-compliant e-mail providers are simply adding yet another system to your already disconnected work flows, rather than integrating seamlessly or solving some of the other problems you have, like storing files and auditing access. E-mail encryption services exist for handling simple text correspondence with patients by scrambling the messages and sending them through a secure connection. Whether they're voice recordings, digital X-rays, intake forms, or medical bills, it's essential to encrypt the files themselves.įinding the right solution, though, is another story. After all, the real threat lies in what comes appended to the e-mail. Although most secure e-mail tools focus on the body text of an e-mail, that part might not even be necessary to encrypt. That's why encryption is so often the means through which healthcare providers guarantee HIPAA compliance.
Encryption essentially scrambles messages so that they're only legible by intended users. The question, of course, is where all that leaves most practices. Files, in turn, often get duplicated and cached on devices, making them hard to easily track or protect. So when we talk about the risks facing medical practices when it comes to communicating, it's about files-not simple text messages. That's because sensitive data typically resides in files. Most e-mail security solutions focus on simple text, but the real risk comes with files and attachments. It's harder than ever to ignore e-mail, just as it's becoming more difficult to embrace it in good conscience. To deliver the best care possible, it's essential to meet patients on their terms. Like it or not, e-mail is synonymous with accessibility. They're far too burdensome for both practitioner and patient. It's time to retire the usual stable of secure alternatives to e-mail, like patient portals, faxes, or snail mail. Even with the advent of EHRs, data exchange methods haven't kept pace with industry expectations for privacy and convenience. The HSM sits on the user’s premises and is deployed within an Amazon Virtual Private Cloud.Methods for transferring protected health information (PHI) have been broken for a long time.
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Whereas Syncplicity’s new software runs on a customer’s own in-house hardware, Box’s EKM uses Amazon Web Services’ HSM (Hardware Security Module) appliance. They let enterprises apply different access rights per file and per user and even retract access to a shared file, Vijay Ganti, head of product marketing at EMC Syncplicity.
The new option works in conjunction with granular rights-management features that Syncplicity announced last year. Syncplicity doesn’t have a trusted relationship with the customer storage or rights-management system, so both are beyond the reach of its servers. With it, enterprises can hold both the data and the keys to it within their own walls.
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Several smaller companies, including Sookasa, SafeMonk and nCrypted Cloud, specialize in tools for secure cloud-based file-sharing.įor Customer Managed Keys, Syncplicity provides rights-management server software that customers can install on their own hardware. But due to regulatory and other concerns, some organizations want to maintain control of that encryption themselves. Cloud storage can make it easier for employees and partners to get to enterprise data and share it among themselves on different devices, and cloud services already encrypt the data they store.
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